volunteering

Go to http://vancouverminorsb.rampregistrations.com/. Create a RAMP account (if you don’t have one already) or log in to RAMP. To register as an Executive volunteer, select “Executive/Volunteer Registration.” To register as a Coach/Team Manager, select “Coach/Staff Registration.” If you are serving both on the Executive and as a Coach/Team Manager, register for both.

*VFA will cover the cost of this registration. If you would like VFA to do so, wait to complete this registration process until you have received instructions including a promo code from your age-group coordinator (for coaches/team managers) or the registrar (Executive volunteers). DO NOT SHARE THIS CODE, as VFA will be billed for everyone who registers with it.

Go to https://go.teamsnap.com/forms/516708. All VFA volunteers are required to complete a Screening Disclosure Form (SDF) each year. This (free) registration form includes your SDF.

Volunteers are required to complete a Criminal Record Check (CRC) every three years. Go to the BC Government’s online Criminal Record Check website here and enter Access Code WFH6J2HJHU. You will be given an option to verify your identity either by using the BC Services Card app/login or by having VFA confirm your identification. Select the BC Services Card app/login.

There is no cost unless you are required to attend the police station for fingerprinting. This happens rarely and only if there is someone with a similar name/birth date to you floating around out there. VFA will reimburse for the cost of fingerprinting with a receipt.

If you have already completed a CRC for another organization within the past three years (for the 2027 Season, a CRC dated 2025 or later), there is an option online to “share” your CRC with VFA. If you prefer, you can also send a scanned copy to registrar@vancouverfastpitch.com.

You must have a completed CRC before you can volunteer with VFA (that is, before you can coach, manage, etc.).

Team Managers are the point of contact (through their Age Group Coordinator) for their team’s communications with VFA as well as for their players and coaches to communicate with VFA and each other. They:

• Enter and update the team’s schedule in TeamSnap,
  
• Work with coaches to determine best practice day(s) and time for the team,
  
• In older age groups, work with coaches to determine which tournaments to play in,
  
• Arrange for pickup of uniforms at the beginning of the season and return of uniforms at the end of the season,
  
• Assign parent volunteers (snacks, scorekeepers, field prep, etc.),
  
• Organize their team on picture day,
  
• Organize coaches’ gifts,
  
• Work with coaches to organize team bonding activities (parents vs kids game, team BBQ, pizza party, etc.).

Team Managers do not have to attend every game and practice. They can organize everything and then sit back and relax.

Coaches encourage player development, softball skills development, and social bonding. They:

• Pick up equipment from VFA at the beginning of the season, bring it to all games and practices, and return to VFA at the end of season,
  
• Work with the manager to determine practice days and times and, in older age groups, which tournaments to play in,
  
• Create line up and determine field positions for games,
  
• Conduct warm ups before games and team meetings after games,
  
• Conduct practices focusing on age group appropriate skills (guidance provided by VFA [link to Coaches’ Corner sub-page]),
  
• Work with the manage to organize team bonding activities.
  

All coaches do not have to attend every game and practice; two coaches per game and practice is the minimum. Each team will ideally have a Head Coach and 1-2 Assistant Coaches to cover scheduling conflicts and run more than one skill station at practices.